Private beta
Less charting.
More therapy.
OTomate captures your session and turns it into a clinical note in your format. You review it, edit it and sign it off. Less time writing, more time with the people you treat.
Request accessSee how it works
Designed by an occupational therapist.
Focus on your client. OTomate takes the notes.
Every session ends with a note, and many end with a report. Written from memory, after hours, that work is slow, tiring and easy to get wrong. OTomate moves it back into the room.
Attention on your client
Stop taking notes mid-session. OTomate captures the conversation so you can stay present.
Notes that read like yours
Drafts follow your sections, your structure and your clinical voice, every time.
You stay the clinician
Nothing is final until you review it. OTomate drafts, flags what it is unsure of and waits for you.
How it works
OTomate drafts.
You decide.
Four steps from session to signed report. The drafting is automated. The judgement never is.
You
Capture the session
Record in person or add your own observations afterwards. OTomate keeps track of who said what.
OTomate
Get an AI-drafted note
A structured note in your format, using the client's goals and earlier sessions for context.
You
Review and edit
Check the draft, change anything, ask for a fresh draft, and complete the parts only you should write.
OTomate, then you
Export a polished report
Reports fill your own templates. Anything OTomate cannot confirm carries a review flag for you to finish.
A draft you can sign
Clear sections, short lines and nothing invented. Where OTomate needs you, it leaves a placeholder or a review flag instead of a guess.
Alex Sample
Session 4, in person, 50 min
Subjective
- Reports sleeping 5 to 6 hours on most nights.
- Describes mornings as the hardest part of the week.
Objective
- Completed the first step of the graded morning routine.
- Engaged throughout; affect brighter than last session.
Homework and goals
- [Clinician to complete]
Plan
- Continue the graded routine.
- Next session [date to confirm].
Goals
- Consistent sleep routineIn progress
- First step of morning routineMet
- Return-to-work planningNot addressed
Review flag: confirm the next session date
Smarter notes for busy therapists
Built around the way clinicians actually document, from the first session to the progress report.
Session capture
Record the session as it happens, with speakers kept apart in the transcript.
AI-drafted notes
Clear, structured notes in short, defensible language. Small talk and scheduling are left out.
Your format
Notes follow the sections and style your practice already uses.
Your report templates
Longer reports fill your own templates and keep their layout intact.
Review flags
Anything uncertain is flagged instead of guessed, so nothing is silently filled in.
Goals across sessions
Track each goal from session to session, marked met only when the evidence is there.
Your observations first
Add your own clinical notes by voice. They carry more weight than the conversation.
Share what you choose
Send only the sections you pick. The rest stays with you.
Who it's for
- Occupational therapists
- Where OTomate started. Session notes, goals and reports shaped by occupational therapy practice.
- Therapists and clinicians
- Physiotherapists, speech-language pathologists, counsellors and other clinicians who write session notes.
- Solo practitioners
- Run your own caseload without giving your evenings to paperwork.
- Practices and teams
- Consistent documentation across clinicians, with team workspaces on the roadmap.
What's coming
OTomate is growing quickly, and beta members help decide what comes next. These are on the roadmap and not available yet.
iOS and web apps
Use OTomate on the phone, tablet or computer you already have.
Custom report templates
Build and manage your own report layouts right inside OTomate.
Practice and team workspaces
Shared templates, consistent notes and clear ownership across a whole team.
Integrations
Connect OTomate to the scheduling and records tools your clinic already uses.
More languages
Capture and draft sessions in more of the languages your clients speak.
Progress insights
See how each client's goals are moving across sessions at a glance.
Questions
How is my data handled?
You stay in control of what is shared. OTomate produces drafts, the clinician always reviews them, and nothing goes out until you choose to share it.
Transcription and drafting use a third-party AI service, so session audio and transcripts are processed by that provider. We will walk you through how data is handled before you start, so you can decide what fits your practice and your obligations.
Does OTomate replace clinical judgement?
No. OTomate drafts documentation. It does not assess, diagnose or decide. It leaves placeholders and review flags rather than guessing, and the parts that need your judgement stay yours to write.
What does private beta mean?
OTomate is in active development and we are opening it to a small group of clinicians at a time. Beta members get early access, a direct line to the team and a real say in what we build next. Expect frequent improvements and the occasional rough edge.
What does it cost?
Beta access is free during the beta. We will be upfront about any pricing well before the beta ends.
Is it only for occupational therapists?
OTomate was designed for occupational therapy first, and it suits any clinician who writes session notes and reports. Tell us your profession when you request access.
Can I use my own note format and templates?
Yes. Notes follow a consistent structure, and reports fill your own templates. Building and managing custom templates inside OTomate is on the roadmap.
Private beta
Request access
Join the private beta. Tell us a little about your practice and we will be in touch as places open.